Business Administration Apprentice - Facilities and Premises Team (Salary £22,932)

You will support the Head of Facilities and Premises Management, delivering programmes of work to maintain and improve facilities and office spaces. This includes supporting key internal and external stakeholder relationships, implementing effective planning and communications and ensuring the team are monitoring and reporting on the impact.

Whilst you will be based in your local office, which is Sheffield, you may be supporting other colleagues based nationally in other locations. This business administration apprentice role is designed to teach valuable administration skills, and give you experience of working in a busy office and in particular becoming knowledgeable in the facilities and premises management arena.

Your main responsibilities within the department will include the following:

• Support the delivery of high levels of client communication. Providing support wherever possible across the team and clients by dealing with queries and enquiries.
• Manage and maintain the facilities and premises data spreadsheets.
• Managing correspondence and relationships across our facilities and premises network.
• Maintain, write and coordinate relevant materials.
• Ensuring that facilities and premises policies are regularly reviewed and updated as necessary.
• Responsible for processing and keeping records of our relevant invoices in line with our governance.
• Provide support with a variety of projects such as office openings and relocations.
• Work with the internal communications team to ensure colleagues are updated on facilities and property issues and events.
• Support the wider Facilities and Premises Management team including Health and Safety with a range of ad hoc duties.
• Facilities Management Support: Assist in the day-to-day management of all office facilities, ensuring a safe, efficient, and well-maintained working environment.
• Health and Safety Compliance: Support the implementation and monitoring of health and safety policies and procedures, ensuring compliance with relevant legislation.
• Supplier Management: Liaise with external contractors and service providers to ensure high-quality service delivery and manage contracts effectively.
• Office Moves and Space Planning: Assist with office moves, space planning, and the setup of workstations and meeting rooms.
• Administrative Support: Provide general administrative support to the Facilities & Premises Management team, including handling enquiries, maintaining records, and preparing reports.
• Point of contact for emergency situations, coordinating responses and ensuring appropriate actions are taken.

Company Benefits:

• 25 days annual leave, with the opportunity to buy additional leave
• Two fundraising days in a year to give back to the community (fully paid!)
• Westfield Health membership, offering discounted leisure and travel and refunds on medical services
• Access to a variety of training and development resources
• Offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Their social responsibility programme is fundamental to who they are
  
  

Business Administrator Apprenticeship Standard (Level 3)