Estates/Facilities Administration Apprentice
RNN Group
About the Role
<p>This role reports into the Estates Admin & Transport Coordinator and provides an administrative support service to the Estates team across the Campus. This role is extremely important in assisting the Facility Services Team to achieve its goals, which link to the college’s vision.</p>
Communication:
• Assisting with the management of the Estates email inbox and answering the Estates telephone, directing queries to the relevant team.
• Greeting visitors and contractors, ensuring the correct procedures are followed.
Data Management:
• Inputting data into systems and raising queries were necessary.
• Assisting with the management of the Estates CAFM system.
• Assisting with the management of digital/paper files and archives, ensuring accuracy and complying with GDPR requirements.
Document & Report Preparation:
• Creating memos and posters for dissemination to the Estates team.
• Word processing - creating reports, letters, and presentations
Scheduling & Organisation:
• Assisting with arranging meetings and organising office resources, including maintaining and storing information correctly.
Office Support:
• Provide general administrative support to the Estates department, including but not limited to taking minutes, organising training, maintaining stocks of stationery,
• Assisting with ordering supplies for the Estates department and other RNN Group departments, following procurement procedures and ensuring good value for money at all times.
• Tracking and scheduling deliveries, communicating effectively and managing inventory logs.
• Use of financial systems to process orders and invoices.
• Assist with procuring uniforms and PPE for Estates staff and manage the ongoing uniform provision.
• Attend any relevant training sessions to ensure that you are fully equipped to perform your role effectively.
Based in our Rotherham Campus, but will support with administration across the RNN Group. The successful candidate will have an advanced DBS before the start of the apprenticeship.
Progression into other admin-based roles within the department or across the college. High success within the RNN Group of apprentices remaining in the organisation in a permanent position.
About the Training
- Business Administrator Level 3 Apprenticeship Standard
- Functional Skills in Maths Level 2 (If required)
- Functional Skills in English Level 2 (If required)
- Monthly online teaching sessions with work-based assessment
About the Employer
RNN Group are an education and training provider, meeting the needs of thousands of employers, adults and school leavers every year and contributing at the heart of our communities. Comprising of Rotherham College, North Notts College, Dearne Valley College and University Centre Rotherham all deliver intermediate, advanced, higher and degree apprenticeships and training to employers and individuals across Yorkshire, the East Midlands and beyond.
Skills Required
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Presentation skills
- Administrative skills
- Analytical skills
- Team working
- Initiative
- Non judgemental
- Patience
- Good attitude to work
- Friendly and approachable
- Supportive and dedicated
Training Provider
RNN GROUP
Course/Training
Business administrator (level 3)